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WEDDING DAY MANAGEMENT: THE DIFFERENCE BETWEEN YOUR UK WEDDING PLANNER & YOUR WEDDING VENUE COORDINATOR 

UK WEDDING PLANNING INSIGHT BY EMILY 4TH AUGUST 2021

The confusion between a professional couple-appointed UK wedding planner and an in-house wedding venue coordinator arises of course because of the similarity in their job titles. However, when it comes to wedding day management that really is where the similarities end!

Having been both in my lifetime, explaining the two roles carefully should hopefully help manage your expectations. This information will allow you to make an informed decision about whether you should hire a professional UK wedding planner to manage your wedding day..

In a simple explanation, a wedding venue coordinator works in the eyes of the venue, and a UK wedding planner works for you and through your eyes. This doesn't mean your venue doesn't have your best interests at heart because they absolutely do! But, ultimately on the day, they are there to ensure the venue delivers the service they have promised you. This involves managing their staff, ensuring the venue is up to standard at all times, and that certain licensing/ fire/ health and safety/ food safety laws are upheld. As a wedding planner, I am there to deliver and manage your entire wedding day for you, from the moment the day starts right until the last tipsy guest has got into their taxi home.

VENUE : MIDDLETON LODGE

WEDDING PLANNING LOGISTICS & WEDDING DAY MANAGEMENT OF SUPPLIERS

In The Few Months Leading Up To Your Wedding Day & On The Day Itself

Your wedding planner is responsible for all the logistical wedding day management in the weeks leading up to your wedding day. This will include creating schedules, timelines and floor plans specific to each supplier, including your venue. Then your wedding planner communicates all the important information and timings to each individual supplier before your day, and will be the main point of contact for any questions or queries they may have. The wedding venue coordinator is not responsible for managing or coordinating any of your other suppliers prior to, or on the day of your wedding.

When working with my wedding day management clients the lead up to your day becomes an exciting experience where you gain complete confidence in your plan. I put together a wedding planning to-do list in chronological order so you know exactly how and when everything will be finalised and that every eventuality has been covered prior to the day itself.

My guide to wedding planning timelines will show you the amount of detail that is required when writing your wedding day schedule!

SETTING UP ON YOUR WEDDING DAY

Set Up Of All Your Wedding Venues, Decor & Styling Taken Care Of 

Your wedding venue coordinator may help you set up the reception room with the tables and chairs required, but won't necessarily oversee the decoration/other styling elements or be able to help with this. They won't be there to set up your ceremony venue either, and when doing their final checks they won't know that everything you expected to be set up is there exactly as you agreed with all your suppliers.

It's important to consider who is going to ensure that your venues are set up exactly as you envisioned the morning of your wedding day, or who will be your suppliers main point of contact for when they arrive or if they encounter any problems on the way to your wedding venue.

VENUE : HOME HOUSE LONDON

WEDDING DAY MANAGEMENT - ON THE DAY

Solving Unforseen Issues & Problems with ultimate discretion

Your wedding venue coordinator is not able to deal with unforeseen issues or small problems that are bound to crop up during such an intricate event. This could be chasing a late supplier, or directing one that is lost over the phone. Driving back to the church for your mum's forgotten handbag, or sewing the hem of her dress that got caught getting into the car. Making the decision to start the band early, because everyone is sat around and your atmosphere is dying. Or even telling your photographer something good is about to happen if they are about to miss it! 

 

It's a lot more difficult for a wedding venue coordinator to change a schedule or solve issues with anything outside the venue itself, especially without consulting you. A wedding planner bridges this gap perfectly, being your eyes and ears so you don't have to know, lookout, or concentrate on anything other than enjoying the day!

When hiring a wedding planner to manage your wedding day it's good to bear the difference between the 2 roles in mind. As your UK wedding planner, I am not there to take over the role of your venue coordinator, but I am there to consider every element of the entire day and ensure it is executed exactly as you envisioned so that all you need to do is relax and enjoy every moment just as you imagined your guests would. 

If you have any questions about hiring a UK wedding planner or want to book a no-obligation consultation email me on hello@inaweweddings.co.uk or view our services here.

 

I would love to help you.

Emily x

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